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Volunteer Policy


Zamboni Work


Ice Prep at Lower Chester Park


Flooding the Rinks


Concessions

Volunteer Policy

Congdon Park Hockey Volunteer Requirements

Congdon Park Hockey welcomes you to a new season of developing skilled hockey players with strong sports integrity. This season CPH will introduce a volunteer policy to ensure a broad base of volunteer support for the many demands of Congdon Park Hockey programs, and a volunteer deposit will be collected from each participating family. CPH strives to encourage parental involvement and support for its youth hockey program. With good minds and helpful hands involved in all aspects of CPH efforts, our program will flourish. As the size of our youth hockey program grows, so does the need for parent resources to organize, communicate, and execute the many activities which fund and maintain the program throughout the year. It takes many hands to make the program successful, and much of the work happens behind the scenes and even off-season.

Objectives:

  • Provide excellent user experience at Congdon Park Hockey hosted events and practices;

  • Strive to minimize the burden of time and effort from a small number to a broader base of volunteers;

  • To “model” service and program commitment.

Policy:

  • Families will issue a deposit check of $250.00 at the team jersey distribution to their team coach (approximately mid-November).  The deposit demonstrates a family’s commitment to contributing their valuable time to their child’s team and greater association body.

    • a.  Please make sure to get checks to your son or daughter’s coach (or rink director) to assure the player will be permitted to participate in season of play;

  • Team coaches will give the checks to the CPH treasurer to hold. The deposit checks will be held (not cashed) by the CPH treasurer pending fulfillment of hours.

    • a. All minimum required hours must be fulfilled by the end of the hockey season. i. Hours given in excess of the minimum requirement cannot be carried over to the next season (but certainly benefit all). Nor can the extra hours be “gifted” to another family experiencing an hours deficit.

  • Each registered player’s parent or guardian is responsible for providing a specific number of volunteer hours during designated events or forfeit the deposit. Volunteer hours will be tracked through the CPH Website using the Dibs System. The primary three volunteer activities are to 1) Rink Flooding; 2) Concessions; and 3) Rink Preparation. These volunteer hours are REQUIRED FOR ALL PARENTS. PLEASE NOTE: Volunteers DO NOT get credit for canceled shifts. 

  • Each family must have a Sports Engine account. If multiple families members are volunteering through Dibs, the Sports Engine’s accounts must be linked;

  • Families with 1 player: 30 total hours per year, not including Mites on Ice or Blades of Steel.

    • 30 minimum hours must be earned volunteering at general CPH activities; in addition to your 30 base hours, 10 hours must be volunteered at a CPH tournament--ideally M1 and M2 parents volunteer at Mites on Ice and Squirt parents will volunteer at Blades of Steel.

  • Families with 2 or more players: 36 total hours per year

    • 36 minimum hours must be earned volunteering at general CPH activities; in addition to your 36 base hours, 10 hours must be volunteered at a CPH tournament--ideally M1 and M2 parents volunteer at Mites on Ice and Squirt parents will volunteer at Blades of Steel.

Responsibilities:

  • Failure to fulfill the required volunteer hours will result in forfeiture of the Volunteer deposit (cashed). No partial refunds will be made.

  • If the required volunteer hours have been fulfilled the check will be destroyed. For those not completing the requirement, the check shall be deposited into the CPH account.

  • Compliance determination will be made at the end of the season.

Exemptions:

  • Additionally, there are no CPH parents exempt, regardless if they are a coach or board member or serve in some other capacity Any family believed to be experiencing hardship (serious illness, divorce, etc.) should advise the CPH rink director, followed by the President.


CONGDON PARK HOCKEY VOLUNTEER PROGRAM FAQ

Why did Congdon Park Hockey implement this program?

  • Running the youth hockey association takes a tremendous amount of behind the scenes work which is entirely done by volunteers.  We feel by getting more volunteers involved, the work it takes to run the programs can be spread out amongst the families that benefit from the youth sports experience.  Then more bandwidth can be applied to improving these programs even further – rink maintenance & improvements, increasing the training for coaches, running more tournaments, etc.  By getting involved, families will gain a greater appreciation of everything the CPH does for the youth and community as a whole.  Volunteer programs have become common among youth sports programs, as all DAHA programs run similar programs.

What are the exact requirements of the volunteer program?

  • Dibs requirements for one player is 30 hours, with a family maximum of 36 hours.  Volunteer time must be put in and logged in the system by the deadline. The hours will be signed up for and tracked using the Dibs system on the website. 

What is Dibs?

  • "Dibs" is an online tool that helps keep members organized by providing a platform to assign and claim responsibility. Site members can browse Dib Sessions below and claim responsibility for Dib Items. Members then complete Dib Items to fulfill their Dib Session requirements. See the Dibs site: http://www.congdonparkhockey.org/dib_sessions

What is the deadline for putting in my hours?

  • The hours must be put in between December 1 and February 10th.  There is no carry over of hours from year to year.

If I don’t put in my hours by that date, what happens?
 

  • As part of the CPH policy, you will be agreeing to fulfilling the hours by the deadline or forfeiting the $250 deposit.

Is partial credit allowed?

  • No.  You must work the total hours to have the $250 payment waived.

Is this just a fundraiser for CPH?  And what will you do with the extra money generated?

  • The only goal of this program is to increase the person-hours put into our programs for everyone’s benefit.  Having a financial obligation attached to the program provides incentive for everyone to do their share.  Ideally, no extra money is taken by the CPH Association and our youth & facilities reap the benefits of the added volunteerism. If extra revenue is generated by the volunteer program, those dollars will go straight back into the hockey programs, similar to any other revenue from our association fees.

What if I’m too busy to volunteer?

  • The program requirements were chosen specifically to provide coverage for the season and to be attainable based upon our current program numbers. The opportunities will happen both during your child’s game and during other games, on weekends, before/during/after practices, before the season, during the day and late in the evening. You will be able to work hours that are most convenient for your family.

  • There should be plenty of opportunities to put hours in.  And any member of your family (see age restrictions below) may work the hours for the requirement as long as they are logged under your family’s name.

  • If you have no plans to volunteer please let Congdon Park Hockey know so we can make adjustments. In other words, if you are unwilling to work your hours, those hours will have to be redistributed to other families.

Are there age requirements to work volunteer hours and receive credit?

  • Volunteer workers must be at least 12 years old to sign up to work concessions; you must be adult to flood the rinks.  

If I have multiple children playing do we need to work extra hours?

  • Families with two or more children playing for CPH are required to volunteer 30 hours.

Are coaches exempt from this program?

  • There are no exemptions from the volunteer requirements.

What are the specific opportunities to put in my hours?

  • One large source of volunteer hours will be running the concession stands during practices, over the weekend, and on school breaks. Another large source of hours will be for flooding the rinks every night during the season. Other opportunities like rink maintenance, equipment maintenance & organization, and other special events will be available on a semi-regular basis also.

 

Congdon Park Hockey Club Sponsors

Interested in becoming a sponsor of Congdon Park Hockey Club?